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Agreement template · Pool service

Pool service maintenance agreement template (free, editable)

Pool service runs weekly, so the agreement should cover what each visit includes, which chemicals are in the price, access, and equipment repairs.

Example wording · not legal advice

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Opens with pool service visit items filled in. Add your price, renewal and cancellation terms.

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Sections every agreement needs

  • ☐Exactly what each visit includes, and how many visits a year
  • ☐What isn't included (parts, repairs, materials) and how those are priced
  • ☐The price, how it's billed (monthly or yearly) and what happens if a payment fails
  • ☐The term, whether it renews automatically, and how the customer is reminded before it does
  • ☐How to cancel, and what happens to visits already used or not yet used
  • ☐Any member discount, written as a clear rule rather than "discounts on everything"
  • ☐How you book visits, and what happens if the customer can't give access

Clauses specific to pool service

Chemicals

The monthly price includes the chemicals listed on the first page. Other chemicals or unusual quantities (for example after a storm or a green-pool recovery) are charged separately, and we'll tell you first.

Equipment

We'll report equipment problems we notice. Repairs and parts are quoted separately.

Gate access and pets

You agree to give safe access to the pool area on service day and keep pets secured.

Preview: first sections

Example wording

Pool service Care Plan — Pool service Maintenance Agreement

1. Who this agreement is between

This agreement is between [Business name] ("we", "us") and the customer named below ("you"), for the property at the service address below.

Customer name: ______________________ Service address: ______________________

Start date: ____ / ____ / ______

2. Your plan

Plan: Pool service Care Plan. Price: [$ price] per year. This covers 52 scheduled pool service visits in each 12-month term.

3. What each visit includes

• Test and balance water chemistry

• Skim the surface and empty skimmer and pump baskets

• Brush walls, steps and tile line

• Vacuum as needed

• Check pump, filter pressure, heater and timer

• Visit note: readings and anything that needs attention

4. Member benefits

• Priority repairs

• Member price on equipment work

• Visit reports with readings

Any member discount applies to the services and rates stated here, not to third-party products or permit fees.

5. What isn't included

• Whether chemicals are included, and up to what level

• Green-pool recovery and algae treatments are extra

• Repairs, parts and acid washes are extra

• Repairs, parts and materials are not included unless listed above. We'll always quote first and only go ahead with your OK.

Example wording, not legal advice. Consumer contract, automatic-renewal and cancellation rules vary by US state and Canadian province. Have a lawyer licensed where you work review this before you use it.

Fill in the rest →

Spell these out

  • !Whether chemicals are included, and up to what level
  • !Green-pool recovery and algae treatments are extra
  • !Repairs, parts and acid washes are extra
  • !What happens on holidays and storm days

Before you write it

Price the plan first so the agreement matches what you can deliver.

Pool service agreement questions

What should a pool service maintenance agreement include?+

What each visit includes, how many visits a year, what isn't included (whether chemicals are included, and up to what level), the price and billing, renewal and reminder terms, and how to cancel.

Can I use this template as-is?+

Treat it as a starting point. It's example wording, not legal advice. Contract, automatic-renewal and cancellation rules vary by state and province, so have a local lawyer review it.

Why no late-fee clause?+

Our templates deliberately leave out late fees and interest. If a payment fails, plan visits pause until it's sorted.

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